Job Description

Introduction

Visium Resources has been asked to identify qualified candidates for this Administrative Accounting Assistant position. This position is a direct hire opportunity (possible contract-to-hire) which will be on-site in Apopka, FL. This is a full-time position. Workdays are Monday through Friday, and times are 8:00 am to 5:00 pm.

Summary

The Administrative Accounting Assistant will be responsible for assisting with the organization and running of the daily administrative operations of the company. This person will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of

attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Important qualifications of the Administrative Accounting Assistant are:

- Excellent communication skills

- Strong computer proficiency

- Ability to run reports, assist with payroll and invoicing tasks and other accounting tasks (expense reports) as required

Major attraction to this position:

This is a long term job opportunity, with a great company that offers excellent benefits and professional/engineering environment.

Essential Duties

*** Answer phone inquiries, and direct calls and provide basic company information

 Perform clerical duties, maintain files, and organize documents

 Assist Project Managers with billing

 Load A/P invoices into Sage Paperless Construction

 Upload & Track Vendor documents (COI, W-9) in Sage 100

 Assist with Job set-up (Sage-e.g. NTO, correct job dates, etc.)

 Help prepare reports, presentations, and data as needed

 Type documents, drafts, and reports

 Assist with travel and expense reports

 Prepare information and research for executive needs

 Oversee mail deliveries, packages, and couriers

Other Duties:

 Assist President, Controller, HR, and Accounting staff to meet company needs as requested

 Set up, break down, organize, and maintain conference rooms, training rooms, and meeting

rooms

 Assist in planning company events, meetings, luncheons, and employee team building activities or special projects

• Qualified candidates would have the following:
• Proven experience as a back-office assistant, office assistant, or in another relevant admin role
• Knowledge of 'back-office' computer systems (ERP software)
• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Organized
• Professional communication, both written and verbal
• Team oriented
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Proficiency in MS Office

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