Job Description

Description Transaction Coordinator (Part-Time, Hybrid - Bryn Mawr, PA) We are looking for a dedicated, energetic, and highly organized Transaction Coordinator to support our real estate team. The ideal candidate is evolving, collaborative, generous, integrous, and vibrant -someone who is professional, detail-oriented, and passionate about providing exceptional service. This role requires a proactive problem-solver who thrives in a fast-paced, ever-changing real estate environment , communicates effectively, and takes ownership of their work. The ability to adapt to new technology, manage digital tools efficiently, and oversee a virtual assistant is essential. This is a part-time hybrid position, requiring in-office presence two days a week in Bryn Mawr, PA . Responsibilities Transaction Management & Compliance

• Oversee all buyer and seller transactions from contract execution to closing
• Ensure all contracts and listings comply with industry regulations and brokerage policies
• Manage transaction checklists and deadlines to ensure a smooth closing process

Client & Team Communication

• Serve as the main point of contact for clients, agents, lenders, and service providers, ensuring timely and effective communication
• Keep the team updated on transaction statuses and flag any potential issues needing attention
• Provide exceptional client service by anticipating needs, addressing concerns, and offering solutions

Coordination, Technology & Organization

• Schedule and coordinate inspections, repairs, and closing procedures
• Maintain organized vendor and service provider records
• Handle post-closing disbursements, filings, and required compliance documentation
• Update and manage tasks in Asana to keep transactions on track
• Track new listings and contracts in the CTE system
• Effectively manage a virtual assistant , ensuring tasks are delegated efficiently and completed on time
• Utilize and adapt to new real estate technology tools to streamline processes and improve efficiency

Who You Are:

• Tech-Savvy & Adaptable: You are comfortable using real estate software, CRMs, and communication tools and can quickly learn new platforms
• Professional & Kind: You take pride in your work, communicate with clarity, and value positive interactions with clients and team members
• Highly Responsive & Collaborative: You are a proactive team player who ensures no detail falls through the cracks
• Accountable & Humble: You take ownership of mistakes, learn from them, and continuously seek improvement
• Energetic & Enthusiastic: You bring a vibrant, solutions-oriented mindset and a passion for helping others
• Growth-Minded: You embrace learning opportunities and can navigate the ebbs and flows of the real estate industry with confidence
• Coordinate and attend all closing procedures, such as moving schedules
• Ensure inspections are scheduled and assist with negotiating and completing any necessary repairs
• Save customer information in the CRM system, forward all necessary paperwork to the office broker for file compliance, and track transaction activities
• Help agents, customers, and other parties with all escrow paperwork, including appraisals, titles, and mortgage loans
• Supervise all administrative duties for home buyer and seller transactions from contract to close

Qualifications

• Previous experience in transaction management, transaction coordination, real estate, titles, or mortgages highly valued
• Real estate license preferred
• High school or equivalent required, some college experience preferred
• Candidates should be organized and able to communicate written and verbal information to clients accurately and clearly
• Motivated to serve people and provide excellent customer service The Nicole Klein Team

Job Tags

Contract work, Part time, Remote job, 2 days per week,

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